Лектор докладно проаналізувала разом з учасниками розробку ефективного юридичного листування з використанням штучного інтелекту та без нього, а саме:

1. Introduction: The Evolving Landscape of Legal Writing.

1.1. Значення юридичного письма в сучасній юридичній практиці.

1.2. Вплив цифрових технологій на стиль і структуру ділового листування.

1.3. Роль штучного інтелекту як допоміжного інструменту, а не заміни професійного мислення.

2. Key Elements of Effective Legal Correspondence.

2.1. Структура професійного юридичного електронного листа.

2.2. Стилістичні особливості: формальність, точність, ввічливість.

2.3. Типові помилки та шляхи їх уникнення.

2.4. Аналіз прикладу листа з точки зору стилю, чіткості та логіки викладу.

3. Manual Drafting: Developing a Legal Email from Scratch.

3.1. Методика підготовки юридичного листа: від ідеї до структури.

3.2. Формулювання позиції, аргументації, запиту чи вимоги.

3.3. Практичне завдання: складання листа самостійно (на основі заданого кейсу).

4. AI-Assisted Drafting: Using Prompt Engineering to Generate Legal Emails.

4.1. Як правильно формулювати запити до генеративного AI (ChatGPT, Claude тощо).

4.2. Практика: складання аналогічного листа за допомогою AI.

4.3. Порівняння результатів: людська версія vs. AI-версія.

4.4. Роль критичного мислення у редагуванні та перевірці згенерованого тексту.

5. Comparative Analysis and Reflective Practice.

5.1. Аналіз сильних і слабких сторін обох підходів.

5.2. Визначення елементів, які можна успішно делегувати AI, та тих, що вимагають професійної оцінки.

5.3. Формування принципів відповідального використання AI у юридичному письмі.

6. Common Pitfalls in Legal Correspondence and How AI Can Help Avoid Them.

6.1. Узагальнення типових помилок у юридичних листах.

6.2. Приклади невдалих формулювань і варіанти їх покращення за допомогою AI.

6.3. Практичне завдання з редагування фрагменту листа за підтримки AI.

7. Conclusion and Q&A Session.

7.1. Ключові висновки щодо ефективного поєднання людських навичок та AI.

7.2. Етичні аспекти та обмеження у використанні генеративного AI у юридичному контексті.

7.3. Відповіді на запитання учасників.

У рамках характеристики юридичного листування з використанням штучного інтелекту та без нього акцентовано на наступному:

1. Introduction: The Evolving Landscape of Legal Writing

1.1. The Importance of Legal Writing in Modern Legal Practice

Legal writing is a vital professional skill that defines a lawyer’s competence and credibility.
It ensures clarity, precision, and logical structure in all legal documents and correspondence.

Well-written texts strengthen arguments, prevent misunderstandings or disputes, and reflect professionalism and attention to detail.

Every document — from a short email to a complex contract — communicates the lawyer’s integrity, discipline, and respect for the reader.

Clear writing reflects clear thinking.

1.2. The Impact of Digital Technologies on the Style and Structure of Business Correspondence

The digital transformation has changed how lawyers draft, share, and store documents.

Email and online communication introduced a faster and more concise writing style that combines traditional formality with digital efficiency.

Lawyers must now consider tone, layout, and readability on screens while upholding ethical standards, confidentiality, and professionalism.

Modern legal correspondence requires adaptability — balancing brevity with the precision expected in legal practice.

1.3. The Role of Artificial Intelligence as a Support Tool, Not a Replacement

Artificial intelligence is now an important assistant in legal writing.

AI helps reduce routine workload, correct grammar, and ensure consistency, allowing lawyers to focus on strategy and legal reasoning.

However, AI cannot replace human legal interpretation or ethical judgment.

Lawyers must always review and remain responsible for the accuracy and context of AI-generated content.

AI supports efficiency — but human reasoning ensures credibility.

2. Key Elements of Effective Legal Correspondence

2.1. Structure of a Professional Legal Email

A professional legal email includes:

1. Subject line – specific and informative (e.g., Re: Draft Contract for Review).

2. Greeting – formal and appropriate (Dear Mr. Smith).

3. Opening sentence – clearly states the purpose.

4. Main body – short, logical paragraphs.

5. Closing section – summarizes next steps or requests.

6. Complimentary close – polite and professional (Yours sincerely).

7. Signature block – full name, title, firm, and contact information.

2.2. Stylistic Features: Formality, Precision, Politeness

• Formality: Use a professional tone; avoid contractions, slang, and emotional phrases.
  Example: use “I would appreciate” instead of “I’d like”.

• Precision: Use accurate terms; replace vague words like “soon” with specific timeframes (“by 10 October”).

• Politeness: Combine firmness with courtesy. Politeness does not weaken the message — it strengthens professionalism.

2.3. Typical Mistakes and Ways to Avoid Them

Frequent problems include vague language (some issues, soon), ambiguous references (no clause or date), informal tone, and grammatical errors.

These are avoided by using specific subject lines, clear structure, short sentences, consistent tone, and proofreading.

AI tools can help identify and correct such issues.

2.4. Example Analysis: Style, Clarity, and Logic

1) Ineffective draft: “Hi John, please fix the contract soon. It’s confusing.”
– Informal, vague, lacks structure or details.

2) Effective revision: “Dear Mr. Brown, thank you for forwarding the draft contract.
Please revise clauses 4 and 5 as discussed and return by Friday, 11 October.”
– Clear, formal, structured, polite, and specific.

3. Manual Drafting: Developing a Legal Email from Scratch

3.1. Methodology: From Idea to Structure

Before drafting, define three key elements:

1. Objective – What should the recipient do or know?

2. Recipient – Their role, expectations, and relationship.

3. Outcome – What response or action do you expect?

Then structure your email:

1. Subject;

2. Greeting;

3. Introduction;

4. Core message;

5. Closing;

6. Signature.

Ensure each paragraph develops one idea and maintains logical flow.

3.2. Formulating Position, Argument, Request, or Demand

• Position: Clearly state the legal or factual point (According to clause 4, payment is due within 10 days).

• Argument: Support your position using reasoning or contract references (In accordance with the agreement…).

• Request: Formulate politely but firmly (We would appreciate confirmation by 11 October).

• Demand: Clearly state consequences (Unless payment is received within seven days, legal proceedings may follow).

3.3. Practical Task Example

Case: The client has not received payment for consultancy services under a contract dated 1 September 2025.

Model Email:

• Mentions contract clause and due date.

• Requests settlement of EUR 4,800 by 11 October.

• Polite but firm tone.

• Reserves right to initiate legal proceedings if unpaid.

4. AI-Assisted Drafting: Using Prompt Engineering to Generate Legal Emails

4.1. How to Formulate Effective Prompts

An effective prompt must include:

• Role: “Act as a corporate lawyer…”

• Purpose: “Requesting payment under a contract…”

• Tone and Style: “Formal, concise, polite.”

• Structure: “Start with reference → state issue → request → close.”
  Example: “Draft a formal email from a solicitor to a client explaining the delay in property registration.”

4.2. Practice: Drafting with AI

Case example: Ms. Green’s landlord refuses to return her security deposit.

AI-generated email references the tenancy clause and politely demands refund within seven days.

The improved version adds reference to the Tenancy Deposit Protection Scheme, ensuring legal accuracy and professional tone.

4.3. Comparison: Human vs AI Version

• According to the presentation, both human and AI-generated legal drafts have distinct strengths and weaknesses.

• A human-written version of a legal email demonstrates precision, logical structure, and a natural professional tone. The lawyer carefully applies legal reasoning, refers to specific clauses, dates, and contractual terms, and adjusts the tone according to the context and relationship with the client or counterpart. This version reflects critical thinking, emotional intelligence, and responsibility for legal accuracy. However, manual drafting is often time-consuming and requires significant focus and attention to detail.

• An AI-generated version, on the other hand, is created instantly and usually has proper grammar, formatting, and consistent style. It can quickly produce a structured and polite draft, offering alternative wording and improving readability. Nevertheless, AI may sound formulaic and lack contextual awareness or nuanced interpretation of legal issues. It can overlook crucial facts or misrepresent the legal position if not properly supervised.

• Therefore, the most effective approach is a combination of both: lawyers can use AI for initial drafts, proofreading, or formatting, but final review, tone adjustment, and legal reasoning must always remain under human control. AI enhances efficiency, while human expertise ensures accuracy, professionalism, and ethical responsibility.

4.4. The Role of Critical Thinking

Always review AI outputs critically:

• Verify legal correctness.

• Ensure consistency with client instructions.

• Maintain professional tone.

AI is a tool, not an authority — final judgment always belongs to the lawyer.

5. Comparative Analysis and Reflective Practice

5.1. Strengths and Weaknesses of Both Approaches

1. Manual Drafting: Accurate, nuanced, enhances critical thinking, but takes more time.

2. AI Drafting: Fast, stylistically consistent, but may lack legal depth or context.
   Combining both offers the best results.

5.2. Delegating Tasks to AI vs Human Oversight

AI-suitable tasks:

• Drafting templates or routine correspondence.

• Grammar and style checks.

• Text formatting and structure.

Human-only tasks:

• Legal interpretation, argumentation, ethical issues, and final approval.

5.3. Principles of Responsible AI Use

• AI supports but never replaces lawyers.

• Always review and edit outputs.

• Maintain confidentiality and data protection.

• Balance efficiency with expertise.

• Engage in reflective practice — assess what AI does well and what requires human correction.

6. Common Pitfalls in Legal Correspondence and How AI Can Help

6.1. Typical Mistakes:

1. Vague wording,

2. Ambiguous references,

3. Overly casual tone,

4. Poor structure,

5. Grammatical errors.

6.2. Examples and AI Improvements

• Bad version: “Hi John, please pay soon.”
  

• AI-edited version: “Dear Mr. Smith, Invoice No. 124/2025 remains unpaid.
  Please settle EUR 4,800 by 11 October. Yours sincerely, Anna.”
  AI improves clarity, tone, and structure.

7. Conclusion and Q&A Session

7.1. Key Takeaways: Combining Human and AI Skills

The future of legal writing lies in balance — human precision, ethics, and judgment combined with AI’s speed and consistency.

AI amplifies ability, but integrity and logic define professionalism.

7.2. Ethical Aspects and Limitations

1. Never share confidential client data with AI tools.

2. Lawyers must verify all AI outputs for bias and accuracy.

3. Transparency in AI use is essential — AI supports, not advises.

4. Professional responsibility always rests with the lawyer.

7.3. Discussion and Q&A

AI can generate text — but only lawyers give it meaning. Responsible integration of technology with human expertise creates legal writing that is clear, ethical, and efficient.